If you are considering Thanksgiving, a December holiday, or New Year’s for your Miami wedding, start with the people who need to travel. Ask your closest guests about family traditions, work schedules, school commitments, and which days they could realistically arrive. A date that looks convenient on your calendar may ask something quite different of theirs.
This is a travel and hospitality checklist, not a promise of holiday availability or lower prices. Compare actual flights, accommodation terms, and the venue proposal for the dates you are considering. Keep optional gatherings separate from the wedding so guests can choose what works for their time and budget.
Give guests the information they need to make a comfortable decision, not an obligation to turn your wedding into a weeklong trip.
01
Check the date with your essential guests first
Before signing, speak privately with the people whose presence matters most. Ask whether the proposed date conflicts with a holiday observance, another family visit, or a work commitment. Include anyone with caregiving responsibilities rather than assuming that a holiday means time off.
When you share the date, be clear about which events are part of the invitation. Tell guests if the wedding is the only scheduled gathering and reassure them that arriving just for that celebration is welcome. Do not ask them to book nonrefundable travel around an unconfirmed venue date.
02
Choose accommodation by the whole journey
Longan’s Place is at 15255 SW 200th Street, Miami, FL 33187, in Miami’s Redland area. Send that exact address rather than only saying Miami. Ask guests to compare the trip from their arrival airport to the hotel and from the hotel to the venue, especially if they are also planning beach visits or family time elsewhere.
Use the venue’s hotel list as a starting point, then contact each property directly. Confirm the rate, taxes and required fees, parking, accessibility needs, check in time, cancellation deadline, and whether any group arrangement makes you responsible for unused rooms. A listing is not a guaranteed rate or room reservation.
03
Put the arrival and return trip in writing
If you arrange a shuttle, ask the provider for a written pickup location, departure time, vehicle capacity, accessibility arrangements, return schedule, and contact number. Confirm these details against the contracted event hours. Do not describe transportation as included unless your own agreement actually includes it.
If guests will arrange their own rides, share the venue address and event end time in advance. Ask them to make a return plan rather than assuming a vehicle will be immediately available. Identify one trusted person to handle transport questions while you are getting ready.
- Venue address and a map link
- Guest arrival time, separate from the ceremony start
- Transport provider and pickup instructions, if arranged
- Return departure and the contact for a missed pickup
- Any access needs to discuss with the venue before the wedding
04
Keep the extra gatherings genuinely optional
An informal meal or a next day coffee can be a lovely way to see traveling relatives, but it does not need to become another fully hosted event. State whether guests pay for their own food, whether reservations are needed, and whether children are welcome. Check opening hours directly with the restaurant for the holiday date.
Do not assume a rehearsal dinner is included in your wedding package. If you want a separate dinner, confirm the location and make its arrangements directly. Keep a ceremony rehearsal distinct from that meal, and confirm any rehearsal arrangements with the venue rather than assuming a time is included in every package.
05
Send one useful guest update
Keep your wedding website or guest message focused on practical decisions: where to stay, how to arrive, when to be there, and whom to contact. Include attire guidance that accounts for garden paths and covered outdoor spaces. Ask guests to check the forecast before packing rather than promising a particular kind of Miami weather.
Have one person maintain the current version so relatives do not circulate conflicting screenshots. Send a final update after the timeline and transport arrangements are confirmed. Guests should not have to search through a long message history on the morning of the wedding.
06
Choose the package before inviting a holiday crowd
A holiday on the calendar does not change the published package rules. Longan’s Place lists its $8,500 Micro Wedding Package for 10 to 40 guests, Monday through Thursday, with four hours of private venue access. The price adds 18% service charge plus 7% Florida sales tax. Confirm whether your specific holiday date is available and what written terms apply before relying on that option.
For a weekend celebration or a different guest count, compare the full wedding packages instead. Bring your preferred dates and realistic headcount to a tour. A tour or proposal does not reserve the date, and no hotel or flight should be treated as part of the venue package.